Digital Event Coordinator

11 December 2020 by

Digital Event Coordinator

Contract
Remote
Posted 1 month ago
The UN Secretary-General established the UN SDG Action Campaign to inspire people and organizations from all backgrounds and every part of the world to take actions to achieve the SDGs, while holding decision-makers to account for progress society-wide. Ultimately, the Campaign’s goal is to channel the power of people, through growing SDG networks, to understand, commit to and act on the Goals –and inspire others to do the same. At a moment of acute crisis in our world, the Campaign is seizing the opportunity of a turning point to rethink behavior, reorient policymaking and ramp up services critical for a just and sustainable recovery that takes our societies all the way to the SDGs.

The UN SDG Action Campaign is hosted and supported by the UNDP Executive Office and has a lean team with diverse skills based in Bonn (Germany). The Campaign operates in an agile, adaptable manner. It marshals rapid support for new initiatives as opportunities arise and provides partners with on-demand strategic creative services that inspire SDG action with an engaged community of activists and concerned individuals. The Campaign also serves as a creative lab for advocacy, a first mover for innovative and creative initiatives, such as the recent Global Hackathon, the Global Day for Hope and Solidarity, and the first-ever virtual SDG Action Zone during the high-level week of the UN General Assembly.

For priority constituencies, the Campaign develops tailored tools and strategies. It forges links to key decision-making moments at the local, national and global levels, including the High-Level Political Forum, the UN General Assembly, and follow-up meetings tracking international conventions and treaties.

The COVID-19 pandemic has compelled the UN SDG Action Campaign to thoroughly revise and recalibrate its strategy and programme for the year 2021 and beyond. This has notably affected in-person events and related convening spaces such as the SDG Global Festival of Action and the SDG Action Awards hosted by the UN SDG Action Campaign, among other relevant events supported by the Campaign.

In order to effectively deliver on the above, the UN SDG Action Campaign is seeking to recruit a Digital Event Coordinator reporting to the Global Events Strategist to support on the digital version of the Festival of Action and SDG Actions Awards held from 25th-26th of March 2021.

 

Digital Event Platform Management

With support from the Global Event Strategist, act as the focal point between the SDG Global Festival of Action project team and the event platform provider to determine, develop and deliver:

  • Branding and design element integration with event platform.
  • Structural needs of the event platform and integration with fit-for-purpose content.
  • Direction on functionality, user experience, look and feel of each of the stages, breakout rooms, exhibition areas, networking spaces, information and resource centers and lobby area.
  • Registration integration factoring different levels of user interaction
  • Community management processes for interactive sessions and moderated Q&A functions.
  • Oversee integration between the event platform and event website where applicable.

Production Management

Focal Point for the planning and development of the production schedules and trackers to ensure a smooth event delivery:

  • Creating a detailed production schedule for each space and stage in the virtual event home.
  • In liaison with the team, populate content in the production schedule and ensure quality control.
  • Brief the platform provider team on the run of show for each space and stage across the event.

Live studio production integration with digital event platform

  • Develop the workplan for live studio link up integration with the digital event platform and act as the focal point. Ensure production plan integration with the virtual event production.
  • Lead on and manage production processes and schedules to integrate live studios with digital platform.
  • Act as the liaison point between the live hub event managers and the platform provider team.

Develop workstreams for the digital event

Contribute to:

  • project planning and workstream mapping.
  • guidance development and process development.
  • risk assessment, mapping and troubleshooting.
  • digital volunteer onboarding and management.

 

Expected Outputs and Deliverables

Deliverables/ Outputs Estimated Days to Complete Target Due Dates Review and Approvals Required
UN SDG Action Campaign content/documents
Oversee the development of the  digital event platform as the focal point between the SDG Global Festival of Action project team and the event platform provider

 

21 days 30 January  2021 Director
Deliver on Live studio production integration with digital event platform 20 days 28 February 2021 Director
Lead on production planning, delivering a production schedule to ensure a smooth delivery of event 23 days 31 March 2021 Director
Support on the Global Festival of Action post event analysis and reporting 22 days 30 April 2021 Director

 

Event Management:

Event, Meeting, and Workshop Facilitation: Ability to plan and organize events

 

Project Management:

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

 

Education:

BA in Digital Production, Event Management or related field.

Experience:

Minimum 3 years of previous working experience in event production.

Demonstrable experience in digital platforms and processes.

Extremely organized with attention to detail.

Ability to adapt and re-direct workflow in response to project demands.

Strong project management experience.

Strong interpersonal and communication skills and ability to interface with external partners.

Language requirement:               

Fluency in English. Knowledge of additional UN languages is an asset

 

Criteria for Selection of the Best offer:

The selection of the best offer will be based on the combined scoring method, where the qualifications and methodology will be weighted 70 percent, and then combined with the price offer, which will be weighted 30 percent.

Technical Criteria – 70 % of total evaluation– max. 70 points:

CV review: 30 points;

  • Educational qualifications as defined in the ToR (15 points)
  • Experience in digital content creation (15 points);

Interview: 40 points;

  • Experience in digital event platform management (15 points)
  • Experience in production management (10 points)
  • Experience live studio production integration with digital event platforms (10 points)
  • Experience in the development of workstreams for the digital events (5 points)

Only those individual consultants who obtain at least 70% of points from the technical evalutaion will be considered for the financial proposal evaluation.

Financial Criteria – 30 % of total evaluation – max. 30 points.

  • Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30].
  • UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualifications and financial proposal.

 

Application procedure:

Applicants have to provide a technical and financial proposal. 

The technical proposal shall consist of:

  • Motivation Letter describing their interest in the assignment and why they are the most suitable for the work;
  • Latest personal CV or P11, including experience in similar projects and at least three references
  • A technical proposal: shall describe the methodology and the approach on how to fulfil the required deliverables as well as outline the major components of its implementation (if applicable);

The financial proposal shall consist of

The financial proposal shall consist of the total contract price for the whole duration of the contract period, which shall include the consultancy fee, costs of living, costs for insurance. The financial proposal shall also contain a breakdown of these costs. The lump-sum/contract price is fixed regardless of subsequent changes in the cost components.

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNV under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNV

How to Submit the Application:

To submit your application online, please follow the steps below:

  • Merge your Cover Letter, CV, Technical Proposal and Letter to UNDP Confirming Interest and Availability (including the financial proposal) into a single file. The system does not allow for more than one attachment to be uploaded;
  • Click on the Job Title (job vacancy announcement);
  • Click “Apply Now” button, fill in the necessary information on the first page, and then click “Submit Application;”
  • Upload your application/single file as indicated above with the merged documents (underlined above);
  • You will receive an automatic response to your email confirming receipt of your application by the system.

Queries should be sent to procurement@unv.org,  to clearly marking: 0094992 – Digital Event Coordinator

Terms and conditions, as well as contract samples, can be found at this link.

Due to the large number of applications we receive, we are only able to inform the successful candidates about the outcome or status of the selection process.

Please make sure you provide all the requested materials:

  • Incomplete applications will not be considered.
  • Applications sent by email will not be considered.
  • Applications without the fully completed Confirmation of Interest Form, including financial costs will not be considered.

Applicant information about UNV rosters

UNV reserves the right to select one or more candidates from this procurement notice. We may also retain applications and consider candidates applying to this consultancy for other assignments with UNV with similar terms of reference, experience and educational requirements.

Workforce diversity

UNV is committed to achieving diversity within its workforce and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fees in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Location : Home-based
Application Deadline : 14-Dec-20 (Midnight New York, USA)
Time left : 3d 11h 27m
Additional Category : Management
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start)
01-Jan-2021
Duration of Initial Contract : 86 days
Expected Duration of Assignment : 4 months period

 

Job Features

Job CategoryConferences, Coordination, Virtual
Email address for enquiriesQueries should be sent to procurement@unv.org,  to clearly marking: 0094992 - Digital Event Coordinator
Instructions for how to applyApply online at https://jobs.undp.org/cj_view_job.cfm?cur_job_id=95627
Closing date for applications14th December 2020

Apply Online


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