Partnerships & Events Coordinator

3 November 2019 by

Partnerships & Events Coordinator

Posted 2 years ago

Sponsored by the original SMILEY® Company, Smiley Movement is a non-profit, Community Interest Company (CIC) whose mission is to create #RealSmiles in the world by connecting non-profits with people and organisations able to support them. Our vision is a world where people, communities and organisations work hand-in-hand to find answers to societal and environmental problems, making it a happier, more sustainable place.

We’re guided by the UN Sustainable Development Goals, and in our role as ‘matchmakers for good’ we build the technology, ecosystems and events that connect likeminded changemakers, support organisations doing good and drive positive impact.

The Role: We are a growing team and seeking a skilled Partnerships & Events Coordinator to assist the Head of Partnerships & Events in the daily admin and logistical tasks required to deliver successful Smiley TALKS (primarily) and Smiley Awards (to be launched in Q2 2020). The role is primarily office-based with travel to event locations (UK-wide, mostly London). The Ideal Candidate: A ‘doer’ with a positive attitude and passion for event organisation from concept to completion. You will be a good communicator, a structured multi-tasker and efficient at planning and coordinating event logistics. You will be a self-starter with a flexible approach and enjoys working in a creative start-up environment.We are a small, purpose-driven team, looking for a likeminded team-player that shares our values, looking to make a difference in their next role. About Smiley TALKS

These free bi-monthly community events aim to shine a light on important issues that do not receive enough airtime and are linked to the UN Sustainable Development Goals.Smiley TALKS aim to inspire grassroots activism by connecting people and organisations (students, academics, activists, non-profits, volunteers, corporates, philanthropists, local authorities and members of the public) around a cause in an engaging and positively charged event designed to spark new ideas, collaborations and positive action. Each TALK attracts between 60-100 people, gaining momentum and repeat attendance. We are looking to grow them organically over the next 12 months. TALKS are held in areas in the UK currently leading the way in social innovation such as London, Brighton, and Cambridge and we’re looking to branch out further in 2020.

They always follow the same format (keynote, panel discussion, workshop, networking) and are held between 6pm-9pm on Wednesdays or Thursdays (with time off in lieu). Click here for our 2019 events programme (past and upcoming events).

Responsibilities Include

Support the Head of Partnerships & Events to deliver the 2020 Events programme

Manage event logistics (liaise with suppliers, venues, caterers, order lanyards, print badges, AV equipment, print badges, transport, slide decks etc – guided by event programme)

Help source engaging workshops to include in the event agenda

Liaise with partner contacts to gather speaker’s information to promote on our website

Upload information to the online event page & keep it up to date

Assist the Head of Partnerships & Events to deliver Smiley Awards (June 2020)

Man registration desk & welcome guests at events

Assist in the creation of the Speakers Brief & Event programmes (editable templates)

Share marketing assets to partners to promote our events to their networks

Assist with general admin tasks needed for the smooth-running of partnerships & events

Assist with admin tasks related to the roll out of our new Ecosystems

Skills And Requirements (Essential)

Degree in Media, Communications or equivalent

First class organisational skills with good attention to detail

Experience coordinating events logistics and/or account management

Excellent communication skills both spoken and written

Flexible, solution-focused approach able to think on your feet under pressure

Available to work two evenings a month (6-10pm), compensated with time in lieu

Approachable and friendly, able to work well in a team and on your own initiative

We are looking for a bright, purpose-driven multitasker ready to do whatever it takes to deliver successful partnerships & events.

Desired Experience

Technical background, managing AV/ sound equipment at events

Knowledge of the UK non-profit/ volunteer sector will be considered an asset


We are looking to fill this position as soon as possible.

If you’re interested in applying please send us your CV and cover letter. Applications without a cover letter will not be considered

Click here for more details

Job Features

Job CategoryCoordination
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Instructions for how to applyPlease send us your CV and cover letter

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