Sourcing
Proud to work with.
Sourcing.
Anything you need, anywhere you need it.
We find the products, materials, suppliers, and venues that your event needs, then take care of everything that comes after: samples, branding, kitting, customs, storage, delivery, and returns. From event merchandise to gifting to branded swag, we take care of sourcing decisions so that they arrive on time and on budget.
Everything we source is assessed against our 9 sustainability themes. You can be certain that they are chosen with care, practical, credible and fit for purpose.
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Our service.
Event materials.
Lanyards, badges, signage, banners, and the rest of the kit that a space needs.
Suppliers.
Need an amazing speaker for your event? A great band? A creche? We can help you find great options that boost positive social impact.
Merchandise and swag.
We can source sustainable merchandise and corporate gifts, and take care of kitting, storage, and delivery, wherever your people are.
Gifts.
Individually curated boxes, for clients, speakers, or a team spread across a dozen countries.
Let's talk.
We believe in connecting and empowering: putting teams in touch with suppliers and products worth using.
Tell us what you need and we will come back with options.
Our concierge service.
Need something more bespoke.
Many requests that reach us do not have an easy answer. The item does not exist yet, or it exists but not sustainably, or it exists sustainably but not in 400 units by Thursday in Madrid.
That’s the bit of the job that we love. We can design it, find someone who can make it, check how they make it, and get it to you. Past requests have turned into lanyards made from recycled bottles, name badges printed on seeded paper, and tote bags that unfold into aprons.
How it works.
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Your path to sustainable products and merchandise.
Consultation.
We start with a discussion with you about what the item is for: the audience, the moment, and whether it needs to exist at all.
Curation.
We handpick options from our network of audited suppliers and put them in front of you with the trade-offs visible.
Customisation.
We would handle design and branding, including virtual mock-ups, so you can see it before anyone makes it.
Logistics.
We would manage production, kitting, customs, and delivery from our hubs in the UK, Northern Ireland and around the world.
Pricing.
Items are charged at cost. We add a kitting fee and a management percentage, and that is the whole invoice.
Aftercare.
We can store surplus stock for next time, handle returns and exchanges, and plan for what happens at end of life.
The Legacy difference.
Why careful sourcing matters.
Good sourcing is about knowing what to look for. Careful sourcing matters because it affects what happens after the event as much as during it. Poor-quality “sustainable” products are often thrown away, which undermines the intent entirely. Labels alone do not tell the full story, so understanding supply chains and how products are actually made is crucial. Everything that we source is checked against our nine themes of sustainability, so you can see exactly why a choice is a good one.
Try MerchMinder
MerchMinder is our platform for teams who order merchandise more than once. It holds your approved items, your brand assets, and your stock in one place, so it’s easy to do ordering, approvals, and reuse what you already have.
My experience was great. They showcased their expertise from the outset, guiding me through selecting eco-conscious swag and always staying one step ahead. Their flexibility and willingness to accommodate late changes were remarkable. My department of over 100 people was very happy with the final swag.
Facts and figures.
Sourcing in numbers.
Years sourcing.
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Countries shipped to.
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Products shipped
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What do you mean by sustainable sourcing?
We source event materials and merchandise with environmental and social responsibility in mind, prioritising low-impact materials, ethical supply chains, and products designed for reuse, longevity, and circularity.
What types of products can you source?
We can source a wide range of event materials including branded merchandise, speaker gifts, delegate packs, signage, packaging, uniforms, and event infrastructure — all aligned with your sustainability goals.
How do you verify sustainability claims from suppliers?
We work with vetted suppliers and review certifications, materials, and production practices. Our team prioritises transparency and accountability, avoiding greenwashing by assessing products against recognised sustainability standards.
Can you help redesign our merchandise or materials to make them more sustainable?
Yes. We help clients rethink products from the ground up — reducing waste, choosing better materials, improving longevity, or switching to reusable and circular solutions.
Do sustainable products cost more?
Not necessarily. While some items may have higher upfront costs, Legacy focuses on solutions that deliver better long-term value through durability, reuse, reduced quantities, and smarter design.
Can you work with our existing suppliers?
Yes. We collaborate with your preferred suppliers to explore more sustainable options or suggest responsible alternatives that align with your event goals.
Do you offer branded merchandise as part of this service?
Yes. We specialise in responsible branded merchandise that reflects your brand values while maintaining high design and quality standards.
Can you handle fulfilment and distribution?
We manage inventory, packing, and global distribution of event materials and merchandise, simplifying logistics and reducing environmental impact.
Is there a minimum order quantity?
Minimums depend on the product and supplier, but we work to find options that suit your event size and budget.
How far in advance should we start sourcing sustainable materials?
We recommend involving us as early as possible. Sustainable sourcing can sometimes require additional lead time to secure the best materials and responsible suppliers.
Let’s talk about your sourcing needs.
If you have something to source then get in touch, we are sure that our team can find whatever you need.