Event management partner for Luminate
Legacy was Luminate’s sole event management partner for their Strategic Initiatives programme. We handled everything from venue sourcing and travel logistics to speaker fees, participant stipends and expense reimbursements.
Client: Luminate (founded by The Omidyar Group)
Contract period: July 2024 – September 2026
Locations: UK, Germany, Belgium, Portugal, Croatia
The brief
Luminate is a global foundation working to ensure that everyone, especially those who are underrepresented, has the information, rights and power to influence decisions that shape society. Their partnerships team regularly brought together funders and civil society organisations across Europe, and they needed an events partner who could take the logistics off their plate entirely.
They were clear about what mattered: someone values-aligned, operationally strong, experienced across different event formats, and able to work seamlessly across multiple countries and currencies. B Corp status was a plus. Legacy ticked every box.
What we did
Legacy was Luminate’s sole event management partner for their Strategic Initiatives programme. We handled everything from venue sourcing and travel logistics to speaker fees, participant stipends and expense reimbursements. We also produced logistics information packs and provided on the ground support where required.
The events varied significantly. We managed residential retreats for deep-dive discussions, thought leadership breakfast panels, facilitated dinner dialogues, strategic networking events and conference side-events. Each required a different approach; all demanded the same level of care.
Working across borders
Luminate’s events spanned multiple countries and involved participants from around the world. This required managing travel and accommodation across time zones, processing payments in multiple currencies, and coordinating with a wide range of venues, suppliers and stakeholders, often simultaneously.
Our multilingual team handled this seamlessly. We kept Luminate’s team informed at every stage, used shared tools to ensure nothing was missed, and held regular check-ins to stay ahead of upcoming activity.
Why it worked
Luminate needed more than a logistics provider. They needed a partner who genuinely understood the purpose of their events and treated each gathering with the seriousness it required. Discussions on democracy and civic engagement depended on the right environment; getting the room, catering or format wrong would have had a material impact.
Legacy’s values aligned closely with Luminate’s. As a certified B Corp, we considered sustainability at every stage, from participant travel to supplier selection. This shared outlook made the partnership highly effective, with both teams working towards the same goals.
The result
Between July 2024 and September 2026, Legacy delivered a growing portfolio of events for Luminate across Europe. Each event was logistically robust and thoughtfully designed to support the sensitive, high-quality conversations central to Luminate’s work.
The contract concluded in September 2026, having successfully supported Luminate’s Strategic Initiatives programme across multiple markets.
