YPO Supplier Conference 2024
This milestone event combined YPO's annual business updates with their 50th Anniversary celebrations.
Client Brief
Legacy was appointed to plan and deliver YPO’s annual one-day supplier conference, marking their 50th Anniversary. The invite-only event needed to cater for both public sector and education suppliers, combining morning presentations with sector-specific afternoon breakout sessions.Our remit included sourcing a sustainable venue aligned with YPO’s values, managing event communications, and providing sustainable branded materials including 50th Anniversary commemorative gifts.
Purpose of the Event
This milestone event combined YPO’s annual business updates with their 50th Anniversary celebrations. Key objectives included updating suppliers on new procurement reforms, showcasing YPO’s commitment to achieving net zero by 2038, and emphasising their enhanced focus on social value in future business strategy.
How we delivered the event
Event Planning & Management
- Sourced a venue aligned with sustainability goals and regional accessibility
- Developed and executed communication strategy including email marketing campaign
- Managed pre-event and onsite registration
- Coordinated suppliers including catering and AV
- Delivered comprehensive briefing documents and risk assessments
Community Initiative
Initiated a donation pledge programme, enabling suppliers to give back to the community through surplus supplies or financial contributions.
Outcomes
- 91.7% of attendees rated the conference as ‘Excellent’ or ‘Very Good’
- 53% survey response rate
- Successful implementation of community donation initiative
- 115 attendees engaged across sectors
Sustainability Achievements
- Venue profits directly support community initiatives
- 90% plant-based menu delivered via electric vehicle
- Minimized material and food waste through careful planning
- Successfully implemented community donation program
